Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. From 25 May 2018 the processing of personal data will be governed by the General Data Protection Regulation (‘GDPR’).
Who are we?
Maisha Trust is the data controller (contact details below). This means that we decide how your personal data is processed and for what purposes.
How do we process your personal data?
Maisha Trust complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We will use your personal data for the following purposes ONLY : –
- To administer supporter records;
- To fundraise and promote the interests of the charity;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of the news, events and activities of Maisha Trust.
What is the legal basis for our processing of your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events and activities and process your gift aid donations.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with trustees of and advisers to Maisha Trust in order to carry out Maisha’s charitable activities. We will not share your data with third parties outside of Maisha Trust.
How long do we keep your personal data?
We will not keep personal data longer than is necessary for the purpose or purposes for which it was obtained. We will take all reasonable steps to destroy, or erase from our systems, all data which is no longer required
Specifically, we retain financial information i.e. gift aid declarations, donations, payments and associated paperwork for up to 6 years after the calendar year to which they relate.
Your rights and your personal data
Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data: –
- To request a copy of your personal data which Maisha holds about you;
- To request that Maisha corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Maisha to retain such data;
- Where the lawful basis of our processing of your personal data is consent, the right to withdraw your consent to the processing at any time
- To request that we provide you with a copy of the personal data that we hold for you.
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- To lodge a complaint with the Information Commissioner’s Office (details below
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. We will seek your prior consent to the new processing before it takes place.
To exercise all relevant rights, queries or complaints please in the first instance contact us at Gatton Chalet 3 Quarry Hill Park Gatton Road Reigate Surrey or by email at .
The Information Commissioners Office may be contacted on 0303 123 1113 or via Email or at Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.